Approve vendor invoices from Gmail using Claude, Google Sheets, Slack and QuickBooks

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          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "Google Drive",
        "typeVersion": 3,
        "nodeCategories": [
          {
            "id": 3,
            "name": "Data & Storage"
          }
        ]
      },
      {
        "id": 111,
        "icon": "fa:sign-in-alt",
        "name": "n8n-nodes-base.executeWorkflow",
        "codex": {
          "data": {
            "alias": [
              "n8n",
              "call",
              "sub",
              "workflow",
              "sub-workflow",
              "subworkflow"
            ],
            "details": "The Execute Workflow node can be used when you want your workflow to treat another workflow as a step in your flow. It allows you to modularize your workflows and have a single source of truth for series of actions you perform often. ",
            "resources": {
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.executeworkflow/"
                }
              ]
            },
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers",
                "Flow"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Execute Workflow",
          "color": "#ff6d5a"
        },
        "iconData": {
          "icon": "sign-in-alt",
          "type": "icon"
        },
        "displayName": "Execute Sub-workflow",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 112,
        "icon": "fa:map-signs",
        "name": "n8n-nodes-base.switch",
        "codex": {
          "data": {
            "alias": [
              "Router",
              "If",
              "Path",
              "Filter",
              "Condition",
              "Logic",
              "Branch",
              "Case"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/",
                  "icon": "\u2600\ufe0f",
                  "label": "2021: The Year to Automate the New You with n8n"
                },
                {
                  "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
                  "icon": "\ud83d\udc65",
                  "label": "How to get started with CRM automation (with 3 no-code workflow ideas"
                },
                {
                  "url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/",
                  "icon": "\ud83d\udc66",
                  "label": "Build your own virtual assistant with n8n: A step by step guide"
                },
                {
                  "url": "https://n8n.io/blog/automation-for-maintainers-of-open-source-projects/",
                  "icon": "\ud83c\udff7\ufe0f",
                  "label": "How to automatically manage contributions to open-source projects"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.switch/"
                }
              ]
            },
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Flow"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Switch",
          "color": "#506000"
        },
        "iconData": {
          "icon": "map-signs",
          "type": "icon"
        },
        "displayName": "Switch",
        "typeVersion": 3,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 356,
        "icon": "file:gmail.svg",
        "name": "n8n-nodes-base.gmail",
        "codex": {
          "data": {
            "alias": [
              "email",
              "human",
              "form",
              "wait",
              "hitl",
              "approval"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "\ud83e\uddec",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
                  "icon": "\ud83c\udfab",
                  "label": "Supercharging your conference registration process with n8n"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
                  "icon": "\ud83d\udc65",
                  "label": "How to get started with CRM automation (with 3 no-code workflow ideas"
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "\ud83d\udca1",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
                  "icon": " \ud83d\udda5\ufe0f",
                  "label": "Hey founders! Your business doesn't need you to operate"
                },
                {
                  "url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/",
                  "icon": "\ud83d\udcaa",
                  "label": "Using Automation to Boost Productivity in the Workplace"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.gmail/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Communication",
              "HITL"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "HITL": [
                "Human in the Loop"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Gmail"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "Gmail",
        "typeVersion": 2,
        "nodeCategories": [
          {
            "id": 6,
            "name": "Communication"
          },
          {
            "id": 28,
            "name": "HITL"
          }
        ]
      },
      {
        "id": 455,
        "icon": "file:quickbooks.svg",
        "name": "n8n-nodes-base.quickbooks",
        "codex": {
          "data": {
            "resources": {
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.quickbooks/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/quickbooks/"
                }
              ]
            },
            "categories": [
              "Finance & Accounting"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "QuickBooks Online"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "QuickBooks Online",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 8,
            "name": "Finance & Accounting"
          }
        ]
      },
      {
        "id": 565,
        "icon": "fa:sticky-note",
        "name": "n8n-nodes-base.stickyNote",
        "codex": {
          "data": {
            "alias": [
              "Comments",
              "Notes",
              "Sticky"
            ],
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers"
              ]
            }
          }
        },
        "group": "[\"input\"]",
        "defaults": {
          "name": "Sticky Note",
          "color": "#FFD233"
        },
        "iconData": {
          "icon": "sticky-note",
          "type": "icon"
        },
        "displayName": "Sticky Note",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 824,
        "icon": "file:gmail.svg",
        "name": "n8n-nodes-base.gmailTrigger",
        "codex": {
          "data": {
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "\ud83e\uddec",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
                  "icon": "\ud83c\udfab",
                  "label": "Supercharging your conference registration process with n8n"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
                  "icon": "\ud83d\udc65",
                  "label": "How to get started with CRM automation (with 3 no-code workflow ideas"
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "\ud83d\udca1",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
                  "icon": " \ud83d\udda5\ufe0f",
                  "label": "Hey founders! Your business doesn't need you to operate"
                },
                {
                  "url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/",
                  "icon": "\ud83d\udcaa",
                  "label": "Using Automation to Boost Productivity in the Workplace"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/trigger-nodes/n8n-nodes-base.gmailtrigger/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Communication"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"trigger\"]",
        "defaults": {
          "name": "Gmail Trigger"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHdpZHRoPSIyNTYiIGhlaWdodD0iMTkzIiBwcmVzZXJ2ZUFzcGVjdFJhdGlvPSJ4TWlkWU1pZCI+PHBhdGggZmlsbD0iIzQyODVGNCIgZD0iTTU4LjE4MiAxOTIuMDVWOTMuMTRMMjcuNTA3IDY1LjA3NyAwIDQ5LjUwNHYxMjUuMDkxYzAgOS42NTggNy44MjUgMTcuNDU1IDE3LjQ1NSAxNy40NTV6Ii8+PHBhdGggZmlsbD0iIzM0QTg1MyIgZD0iTTE5Ny44MTggMTkyLjA1aDQwLjcyN2M5LjY1OSAwIDE3LjQ1NS03LjgyNiAxNy40NTUtMTcuNDU1VjQ5LjUwNWwtMzEuMTU2IDE3LjgzNy0yNy4wMjYgMjUuNzk4eiIvPjxwYXRoIGZpbGw9IiNFQTQzMzUiIGQ9Im01OC4xODIgOTMuMTQtNC4xNzQtMzguNjQ3IDQuMTc0LTM2Ljk4OUwxMjggNjkuODY4bDY5LjgxOC01Mi4zNjQgNC42NyAzNC45OTItNC42NyA0MC42NDRMMTI4IDE0NS41MDR6Ii8+PHBhdGggZmlsbD0iI0ZCQkMwNCIgZD0iTTE5Ny44MTggMTcuNTA0VjkzLjE0TDI1NiA0OS41MDRWMjYuMjMxYzAtMjEuNTg1LTI0LjY0LTMzLjg5LTQxLjg5LTIwLjk0NXoiLz48cGF0aCBmaWxsPSIjQzUyMjFGIiBkPSJtMCA0OS41MDQgMjYuNzU5IDIwLjA3TDU4LjE4MiA5My4xNFYxNy41MDRMNDEuODkgNS4yODZDMjQuNjEtNy42NiAwIDQuNjQ2IDAgMjYuMjN6Ii8+PC9zdmc+"
        },
        "displayName": "Gmail Trigger",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 6,
            "name": "Communication"
          }
        ]
      },
      {
        "id": 834,
        "icon": "file:code.svg",
        "name": "n8n-nodes-base.code",
        "codex": {
          "data": {
            "alias": [
              "cpde",
              "Javascript",
              "JS",
              "Python",
              "Script",
              "Custom Code",
              "Function"
            ],
            "details": "The Code node allows you to execute JavaScript in your workflow.",
            "resources": {
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.code/"
                }
              ]
            },
            "categories": [
              "Development",
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers",
                "Data Transformation"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Code"
        },
        "iconData": {
          "type": "file",
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  "detail": {
    "description": "Quick overview Turn vendor invoices from Gmail into approved QuickBooks bills. Claude reads each PDF, code checks it against your vendors, POs, log and QuickBooks, Slack approvers decide, and every outcome is logged, labelled and followed up. How it works 1. A Gmail trigger catches each email with a PDF and calls this workflow once per email, so every invoice runs and waits for approval on its own. 2. The PDF is saved to a Google Drive folder, then one Anthropic API call reads it and returns vendor, invoice number, dates, amounts, PO number, bank details and line items as fixed JSON. 3. It reads your Vendors, Purchase orders and Invoice log tabs and searches QuickBooks Online for a bill with the same number. Code checks the vendor, sender domain, bank details, arithmetic, open PO balance and duplicates, then picks auto-approve, approve or hold. 4. Small, clean, PO-matched invoices approve themselves. Others go to a Slack approver by direct message with a time limit, plus a second approver above your limit. Whoever raised the PO never approves its invoice. 5. Every outcome is logged and posted to your AP channel. Approved invoices become QuickBooks bills with one line per invoice line. Changed bank details alert finance and never reply to the sender. Fixable problems get a reply asking the vendor for a corrected invoice, and Gmail labels show the result. 6. Each weekday morning a digest lists approved bills coming due and invoices still waiting on a person. An error trigger posts any failure to Slack. Setup 1. Create a Google Sheet with the tabs Vendors, Purchase orders and Invoice log, using the column headers in the canvas note, and add each vendor's 

… truncated here: the card is 66,588 characters as printed. The complete card is published at https://n8n.io/workflows/20234.