Back to Manage fleet compliance and driver renewals with Sheets, OpenAI and Telegram
Card snapshot
n8n-workflow-20787.n8n.io
·
2026-10-15 16:03:59 UTC
·
186caefe86d2755c307bde54ac11cc056d607e1a6eab9fd5f393c44f6cb267c2
This is a frozen copy of the agent's agent-card.json as we observed it at the timestamp above. We capture a new snapshot every time the card's content hash changes. Useful for: forensic drift analysis, verifying downstream callers see the right version, reproducing routing decisions made historically.
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}
]
},
{
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"icon": "file:gmail.svg",
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"human",
"form",
"wait",
"hitl",
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},
{
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},
{
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"icon": "store",
"label": "6 e-commerce workflows to power up your Shopify s"
},
{
"url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
"icon": "\ud83d\udc65",
"label": "How to get started with CRM automation (with 3 no-code workflow ideas"
},
{
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"icon": "\ud83d\udca1",
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},
{
"url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
"icon": " \ud83d\udda5\ufe0f",
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},
{
"url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/",
"icon": "\ud83d\udcaa",
"label": "Using Automation to Boost Productivity in the Workplace"
}
],
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"url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.gmail/"
}
],
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}
]
},
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"codexVersion": "1.0",
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}
}
},
"group": "[\"transform\"]",
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},
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},
{
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"name": "HITL"
}
]
},
{
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"icon": "fa:sticky-note",
"name": "n8n-nodes-base.stickyNote",
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"Sticky"
],
"categories": [
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],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
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]
}
}
},
"group": "[\"input\"]",
"defaults": {
"name": "Sticky Note",
"color": "#FFD233"
},
"iconData": {
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"type": "icon"
},
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"name": "Core Nodes"
}
]
},
{
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"icon": "file:code.svg",
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"Python",
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}
]
},
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],
"nodeVersion": "1.0",
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"subcategories": {
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]
}
}
},
"group": "[\"transform\"]",
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},
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{
"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 839,
"icon": "fa:clock",
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],
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}
]
},
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],
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}
},
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"color": "#31C49F"
},
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"type": "icon"
},
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}
]
},
{
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"icon": "file:openAi.svg",
"name": "@n8n/n8n-nodes-langchain.openAi",
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}
]
},
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],
"subcategories": {
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]
}
}
},
"group": "[\"transform\"]",
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},
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},
"displayName": "OpenAI",
"typeVersion": 2,
"nodeCategories": [
{
"id": 25,
"name": "AI"
},
{
"id": 26,
"name": "Langchain"
}
]
}
]
},
"detail": {
"description": "Quick overview This workflow runs a daily compliance scan from Google Sheets, checks each vehicle\u2019s document expiries and pending e-challans via an HTTP API, then uses OpenAI to message drivers on Telegram, create renewal tasks in ClickUp, notify ops in Slack, and email Gmail digests to fleet managers. How it works 1. Runs every day at 7 AM on a schedule trigger. 2. Reads the FleetRegister and AlertLog tabs in Google Sheets to evaluate RC/insurance/PUC/fitness/permit expiries and dedupe alert stages per vehicle. 3. Calls your e-challan provider over HTTP to fetch pending challans, calculates a 0\u2013100 risk score, and sets the vehicle dispatch status to BLOCKED if any document is expired. 4. When dispatch status changes, updates the vehicle\u2019s status in Google Sheets and posts a dispatch gate alert to an ops Slack channel. 5. For vehicles needing action, uses OpenAI (gpt-4o-mini) to generate a driver Telegram message plus manager summary, creates a ClickUp renewal task when needed, sends the driver alert on Telegram, and appends the alert keys/task keys to the AlertLog sheet. 6. Groups all vehicles needing action by manager email, builds an HTML digest, and sends each fleet manager a daily summary email via Gmail. 7. When a driver sends a document photo to the Telegram bot, the workflow downloads the image, uses OpenAI (gpt-4o) to extract document type/vehicle number/valid-until, validates it against the register, updates Google Sheets if valid, notifies ops in Slack to spot-check, and confirms (or rejects) the upload to the driver on Telegram. Setup 1. Create a Google Sheet with FleetRegister (vehicleno, document expiry columns, dispatchstatus, blockedreason, drivertelegramchatid, manageremail, chassislast5) and AlertLog (loggedat, alertkeys, taskkeys, etc.) tabs, and put its ID into all Google Sheets nodes. 2. Add credentials for Google Sheets, OpenAI, Telegram Bot, Slack, ClickUp, and Gmail. 3. Configure the e-challan provider HTTP request with your API URL and HTTP Header Auth credential, and ensure chassislast5/vehicleno values match what the provider expects. 4. Set your Slack channel ID, and your ClickUp team/space/list IDs used for renewal task creation. 5. Enable the Telegram trigger by setting the bot webhook (copy the n8n Telegram trigger URL into BotFather/webhook setup as required) and ensure each driver\u2019s Telegram chat ID is present in FleetRegister so unknown senders are ignored."
}
}