Back to Classify Gmail finance emails with OpenAI and log results to Google Sheets
Card snapshot
n8n-workflow-20175.n8n.io
·
2026-10-06 11:13:35 UTC
·
a4327f4ccba64d82674dff110fe6f73422f5b72fbcabb309e0a12ffe28cc573f
This is a frozen copy of the agent's agent-card.json as we observed it at the timestamp above. We capture a new snapshot every time the card's content hash changes. Useful for: forensic drift analysis, verifying downstream callers see the right version, reproducing routing decisions made historically.
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"name": "Communication"
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{
"id": 28,
"name": "HITL"
}
]
},
{
"id": 112,
"icon": "fa:map-signs",
"name": "n8n-nodes-base.switch",
"codex": {
"data": {
"alias": [
"Router",
"If",
"Path",
"Filter",
"Condition",
"Logic",
"Branch",
"Case"
],
"resources": {
"generic": [
{
"url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/",
"icon": "\u2600\ufe0f",
"label": "2021: The Year to Automate the New You with n8n"
},
{
"url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
"icon": "\ud83d\udc65",
"label": "How to get started with CRM automation (with 3 no-code workflow ideas"
},
{
"url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/",
"icon": "\ud83d\udc66",
"label": "Build your own virtual assistant with n8n: A step by step guide"
},
{
"url": "https://n8n.io/blog/automation-for-maintainers-of-open-source-projects/",
"icon": "\ud83c\udff7\ufe0f",
"label": "How to automatically manage contributions to open-source projects"
}
],
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{
"url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.switch/"
}
]
},
"categories": [
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],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
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]
}
}
},
"group": "[\"transform\"]",
"defaults": {
"name": "Switch",
"color": "#506000"
},
"iconData": {
"icon": "map-signs",
"type": "icon"
},
"displayName": "Switch",
"typeVersion": 3,
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"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 356,
"icon": "file:gmail.svg",
"name": "n8n-nodes-base.gmail",
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"data": {
"alias": [
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"human",
"form",
"wait",
"hitl",
"approval"
],
"resources": {
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{
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"icon": "\ud83e\uddec",
"label": "Why business process automation with n8n can change your daily life"
},
{
"url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
"icon": "\ud83c\udfab",
"label": "Supercharging your conference registration process with n8n"
},
{
"url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
"icon": "store",
"label": "6 e-commerce workflows to power up your Shopify s"
},
{
"url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
"icon": "\ud83d\udc65",
"label": "How to get started with CRM automation (with 3 no-code workflow ideas"
},
{
"url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
"icon": "\ud83d\udca1",
"label": "15 Google apps you can combine and automate to increase productivity"
},
{
"url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
"icon": " \ud83d\udda5\ufe0f",
"label": "Hey founders! Your business doesn't need you to operate"
},
{
"url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/",
"icon": "\ud83d\udcaa",
"label": "Using Automation to Boost Productivity in the Workplace"
}
],
"primaryDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.gmail/"
}
],
"credentialDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
}
]
},
"categories": [
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"HITL"
],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
"HITL": [
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]
}
}
},
"group": "[\"transform\"]",
"defaults": {
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},
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"fileBuffer": "data:image/svg+xml;base64,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"
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"typeVersion": 2,
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"name": "Communication"
},
{
"id": 28,
"name": "HITL"
}
]
},
{
"id": 565,
"icon": "fa:sticky-note",
"name": "n8n-nodes-base.stickyNote",
"codex": {
"data": {
"alias": [
"Comments",
"Notes",
"Sticky"
],
"categories": [
"Core Nodes"
],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
"Core Nodes": [
"Helpers"
]
}
}
},
"group": "[\"input\"]",
"defaults": {
"name": "Sticky Note",
"color": "#FFD233"
},
"iconData": {
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"type": "icon"
},
"displayName": "Sticky Note",
"typeVersion": 1,
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"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 834,
"icon": "file:code.svg",
"name": "n8n-nodes-base.code",
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"alias": [
"cpde",
"Javascript",
"JS",
"Python",
"Script",
"Custom Code",
"Function"
],
"details": "The Code node allows you to execute JavaScript in your workflow.",
"resources": {
"primaryDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.code/"
}
]
},
"categories": [
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"Core Nodes"
],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
"Core Nodes": [
"Helpers",
"Data Transformation"
]
}
}
},
"group": "[\"transform\"]",
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"name": "Code"
},
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},
"displayName": "Code",
"typeVersion": 2,
"nodeCategories": [
{
"id": 5,
"name": "Development"
},
{
"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 839,
"icon": "fa:clock",
"name": "n8n-nodes-base.scheduleTrigger",
"codex": {
"data": {
"alias": [
"Time",
"Scheduler",
"Polling",
"Cron",
"Interval"
],
"resources": {
"generic": [],
"primaryDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.scheduletrigger/"
}
]
},
"categories": [
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],
"nodeVersion": "1.0",
"codexVersion": "1.0"
}
},
"group": "[\"trigger\",\"schedule\"]",
"defaults": {
"name": "Schedule Trigger",
"color": "#31C49F"
},
"iconData": {
"icon": "clock",
"type": "icon"
},
"displayName": "Schedule Trigger",
"typeVersion": 1,
"nodeCategories": [
{
"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 1239,
"icon": "file:splitOut.svg",
"name": "n8n-nodes-base.splitOut",
"codex": {
"data": {
"alias": [
"Split",
"Nested",
"Transform",
"Array",
"List",
"Item"
],
"details": "",
"resources": {
"generic": [],
"primaryDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.splitout/"
}
]
},
"categories": [
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],
"nodeVersion": "1.0",
"codexVersion": "1.0",
"subcategories": {
"Core Nodes": [
"Data Transformation"
]
}
}
},
"group": "[\"transform\"]",
"defaults": {
"name": "Split Out"
},
"iconData": {
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"fileBuffer": "data:image/svg+xml;base64,PHN2ZyB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciIHdpZHRoPSI1MTIiIGhlaWdodD0iNTEyIiBmaWxsPSJub25lIj48ZyBmaWxsPSIjOUI2REQ1IiBjbGlwLXBhdGg9InVybCgjYSkiPjxwYXRoIGZpbGwtcnVsZT0iZXZlbm9kZCIgZD0iTTQ4MCAxNDhjMC02LjYyNy01LjM3My0xMi0xMi0xMkgzMjJjLTYuNjI3IDAtMTIgNS4zNzMtMTIgMTJ2MjRjMCA2LjYyNyA1LjM3MyAxMiAxMiAxMmgxNDZjNi42MjcgMCAxMi01LjM3MyAxMi0xMnptMCA5NmMwLTYuNjI3LTUuMzczLTEyLTEyLTEySDMyMmMtNi42MjcgMC0xMiA1LjM3My0xMiAxMnYyNGMwIDYuNjI3IDUuMzczIDEyIDEyIDEyaDE0NmM2LjYyNyAwIDEyLTUuMzczIDEyLTEyem0wIDk2YzAtNi42MjctNS4zNzMtMTItMTItMTJIMzIyYy02LjYyNyAwLTEyIDUuMzczLTEyIDEydjI0YzAgNi42MjcgNS4zNzMgMTIgMTIgMTJoMTQ2YzYuNjI3IDAgMTItNS4zNzMgMTItMTJ6IiBjbGlwLXJ1bGU9ImV2ZW5vZGQiLz48cGF0aCBkPSJNNDM4IDc2YzAgNi42MjctNS4zNzMgMTItMTIgMTJIMzA5Ljc4M2MtMTcuNjczIDAtMzIgMTQuMzI3LTMyIDMydjU2YzAgMjYuOTc4LTEwLjI3MiA1MS41NTctMjcuMTE5IDcwLjAzOS01LjA1NSA1LjU0NS01LjA1NSAxNC4zNzcgMCAxOS45MjIgMTYuODQ3IDE4LjQ4MiAyNy4xMTkgNDMuMDYxIDI3LjExOSA3MC4wMzl2NTZjMCAxNy42NzMgMTQuMzI3IDMyIDMyIDMySDQyNmM2LjYyNyAwIDEyIDUuMzczIDEyIDEydjI0YzAgNi42MjctNS4zNzMgMTItMTIgMTJIMzA5Ljc4M2MtNDQuMTgzIDAtODAtMzUuODE3LTgwLTgwdi01NmMwLTMwLjkyOC0yNS4wNzItNTYtNTYtNTZhNS43ODMgNS43ODMgMCAwIDEtNS43ODMtNS43ODN2LTM2LjQzNGE1Ljc4MyA1Ljc4MyAwIDAgMSA1Ljc4My01Ljc4M2MzMC45MjggMCA1Ni0yNS4wNzIgNTYtNTZ2LTU2YzAtNDQuMTgzIDM1LjgxNy04MCA4MC04MEg0MjZjNi42MjcgMCAxMiA1LjM3MyAxMiAxMnoiLz48cGF0aCBmaWxsLXJ1bGU9ImV2ZW5vZGQiIGQ9Ik0xMzYgMjQ0YzAtNi42MjctNS4zNzMtMTItMTItMTJIMTJjLTYuNjI3IDAtMTIgNS4zNzMtMTIgMTJ2MjRjMCA2LjYyNyA1LjM3MyAxMiAxMiAxMmgxMTJjNi42MjcgMCAxMi01LjM3MyAxMi0xMnoiIGNsaXAtcnVsZT0iZXZlbm9kZCIvPjwvZz48ZGVmcz48Y2xpcFBhdGggaWQ9ImEiPjxwYXRoIGZpbGw9IiNmZmYiIGQ9Ik01MTIgMEgwdjUxMmg1MTJ6Ii8+PC9jbGlwUGF0aD48L2RlZnM+PC9zdmc+"
},
"displayName": "Split Out",
"typeVersion": 1,
"nodeCategories": [
{
"id": 9,
"name": "Core Nodes"
}
]
},
{
"id": 1250,
"icon": "file:openAi.svg",
"name": "@n8n/n8n-nodes-langchain.openAi",
"codex": {
"data": {
"alias": [
"LangChain",
"ChatGPT",
"Sora",
"DallE",
"whisper",
"audio",
"transcribe",
"tts",
"assistant"
],
"resources": {
"primaryDocumentation": [
{
"url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-langchain.openai/"
}
]
},
"categories": [
"AI",
"Langchain"
],
"subcategories": {
"AI": [
"Agents",
"Miscellaneous",
"Root Nodes"
]
}
}
},
"group": "[\"transform\"]",
"defaults": {
"name": "OpenAI"
},
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},
"displayName": "OpenAI",
"typeVersion": 2,
"nodeCategories": [
{
"id": 25,
"name": "AI"
},
{
"id": 26,
"name": "Langchain"
}
]
}
]
},
"detail": {
"description": "Quick overview This workflow runs hourly to read unread Gmail messages, uses OpenAI to classify them, and then files expenses, sales orders, and settlements to Google Sheets with supporting PDFs stored in Google Drive, while labeling and marking processed emails as read and sending error alerts to Gmail and Discord. How it works 1. Runs every hour and fetches all unread emails from Gmail. 2. Uses OpenAI to classify each email as sales, expense, settlement, transaction, notification, or other based on the subject and body. 3. For expense emails, OpenAI extracts invoice fields, the workflow downloads any PDF attachment from Gmail, uploads it to Google Drive, appends an expense row to Google Sheets with the Drive link, then labels the email and marks it as read. 4. For sales emails, OpenAI extracts order details, the workflow generates a PDF with PDFBolt, uploads it to Google Drive, appends a sales row to Google Sheets with the Drive link, then labels the email and marks it as read. 5. For settlement emails, OpenAI extracts payout details, the workflow downloads any PDF attachment from Gmail, uploads it to Google Drive, appends a settlement row to Google Sheets with the Drive link, then labels the email and marks it as read. 6. For transaction, notification, and other emails, the workflow only applies the corresponding Gmail label and marks the message as read. 7. If any step errors, an n8n Error Trigger sends the error to OpenAI for a plain-language summary and posts alerts via Gmail and Discord with a link to the failed execution. Setup 1. Connect credentials for Gmail OAuth2, OpenAI, Google Sheets OAuth2, Google Drive OAuth2, Discord OAuth2, and PDFBolt. 2. Update the Google Sheets document ID and sheet names for the Expense, Sales, and Settlement tabs and ensure the columns match the fields being appended. 3. Select the Google Drive folder IDs where expense/settlement attachments and generated sales PDFs should be uploaded. 4. Create or choose the Gmail labels for expense, sales, settlement, transaction, notification, and other, then replace the label IDs used in the workflow. 5. Set the recipient email address for the Gmail error notification and choose the Discord server/channel for error alerts."
}
}